[10+] Approval Letter | Approval Letter Samples (Download Now)

An approval letter is a document that indicates that something has been formally approved or accepted. This can include things like loan applications, job applications, project proposals, and more. It is also commonly used as a formal acknowledgement of receipt and acceptance of a document or proposal.

Here in this article, we will discuss how to write an approval letter and the format of an approval letter. Also, we are providing some editable and printable approval letter samples and templates that you can download for free.

Contents

Approval Letter:

As we have discussed earlier, an approval letter is a written document that confirms that a request, application, or proposal has been accepted or granted. Now, we are describing how you can write an approval letter and some important tips while writing such important letters.

Tips for Writing an Approval Letter:

To write an effective approval letter, follow these steps:

Start with a professional salutation and address the letter to the appropriate person or department.
Clearly state the purpose of the letter in the opening sentence.
Provide all necessary details and supporting documentation, such as reference numbers or supporting evidence.
Use a polite and professional tone throughout the letter.
Thank the recipient in advance for considering your request.
Close the letter with your contact information and a professional closing, such as “Sincerely” or “Respectfully”.
Proofread the letter for spelling and grammar errors before sending

Format of an Approval Letter:

An approval letter typically includes the following elements:

Date of the letter
Name and contact information of the sender
Name and contact information of the recipient
A clear and concise statement of approval
Any relevant details or conditions related to the approval
A professional closing, such as “Sincerely”
The sender’s signature

Example of format of an approval letter:

[Date] [Sender’s Name]
[Sender’s Title]
[Sender’s Company]
[Sender’s Full Address]
[Sender’s Phone Number] and [Sender’s Email Address]
[Recipient’s Name] [Recipient’s Title]
[Recipient’s Company]
[Recipient’s Address]

Dear [Recipient’s Name],

I am writing to formally approve [insert details of request or proposal]. All necessary evaluations and considerations have been made, and [insert details of approval].

Please let me know if you have any further questions or concerns.

Sincerely,
[Sender’s Name] [Sender’s Title] [Sender’s signature]