Send a Fax using VoIP | A Complete Guide

VoIP fax, also known as internet fax or online fax, is a type of faxing service that allows you to send and receive faxes over the internet using a VoIP phone system. Instead of sending a fax over a traditional phone line, a VoIP fax service converts the fax into a digital format and transmits it over the internet.

What is VoIP Service?

VoIP (Voice over Internet Protocol) is a technology that allows you to make phone calls over the internet. It works by converting your voice into digital signals, which are transmitted over the internet to the recipient. VoIP offers several advantages over traditional phone systems. It is generally more cost-effective, as it allows you to make calls using your existing internet connection instead of a separate phone line. VoIP also offers additional features, such as the ability to make calls from any location, the ability to receive calls on multiple devices, and the ability to use virtual numbers.

Can I Fax using my Fax Machine through VoIP?

In most cases, it is not possible to fax directly over a VoIP phone system using a traditional fax machine. This is because fax machines are designed to send and receive faxes over a traditional phone line, and are not compatible with VoIP systems.

However, there are a few options that may allow you to fax over VoIP using your fax machine:

1. Use a VoIP adapter: Some VoIP service providers offer adapters that can be connected to your fax machine, allowing you to use it with a VoIP phone system.
2. Use an online fax service: There are several online fax services that allow you to send and receive faxes using your fax machine. These services generally work by providing you with a virtual fax number that you can use to send and receive faxes.
3. Use a computer with a fax modem: If your computer has a fax modem and is connected to a VoIP phone system, you may be able to use it to send and receive faxes.

Process to send a Fax using VoIP:

To send a fax using VoIP, you will need a VoIP phone system and a computer or smartphone with internet access. Here is a general outline of the process:

1. Open a faxing app or website: There are several apps and websites that allow you to send faxes using VoIP. Choose one that meets your needs and follow the prompts to create an account.
2. Choose the recipient’s fax number: Enter the recipient’s fax number in the appropriate field. If you are sending a fax internationally, you may need to include the country code.
3. Attach the document you want to fax: Most faxing apps and websites allow you to attach a document from your computer or smartphone. Choose the file you want to fax and attach it to the message.
4. Review and send the fax: Before sending the fax, review the recipient’s fax number and the document you are sending to make sure everything is correct. Then, click send to transmit the fax over the internet.

Is Fax using VoIP good?

It may not be the best choice for those who require a more secure or reliable faxing solution.

Best Alternative to Fax Over VoIP:

If you are looking for an alternative to faxing over VoIP, there are a few options you can consider:

1. Traditional fax machine: A traditional fax machine allows you to send and receive faxes over a phone line. This can be a good option if you do not have a stable internet connection or if you need to send and receive faxes on a regular basis.
2. Online fax service: An online fax service allows you to send and receive faxes using a computer or smartphone, without the need for a fax machine or a phone line. Many online fax services offer a variety of plans to meet different needs, including options for individuals and businesses.
3. Email-to-fax service: An email-to-fax service allows you to send and receive faxes by email. To use this service, you will need to sign up for an account and send faxes using a special email address. The service will then convert the email into a fax and transmit it to the recipient.
4. Fax using Microsoft Office: It is possible to send a fax using Microsoft Office. You can use various apps like Microsoft Word, Microsoft Excle, Microsoft Outook and etc.
5. Fax from an Android device: Install a faxing app or sign up for an online fax service: There are several apps and services that allow you to send faxes from an Android device. Choose one that meets your needs and follow the prompts to install the app or sign up for an account.
6. Send a Fax from iOS device: To send a fax from an iOS device (such as an iPhone or iPad), you will need to use a faxing app that you can download from iOS app store.
7. Send fax from a Computer or Laptop: Install a faxing program or sign up for an online fax service: There are several programs and services that allow you to send faxes from a computer or laptop.
8. Send a Fax from Google Sheets, Google Docs, and Google Drive: To send a fax from Google Sheets, Google Docs, or Google Drive, you will need to use an online fax service that allows you to send faxes from your Google account.