Reconsideration Letter | Free Templates (Download Now)

An organization or company denies something, this can be due to any reason. So, in this case, one can appeal through a reconsideration letter. A reconsideration letter is used to request that a decision be reviewed. With the help of such letters, you can appeal their decision to reconsider your matter or the previous decision they have made.

In this article, we will discuss what is a reconsideration letter, how to write one, the format of a reconsideration letter and some free samples of reconsideration letters.

Contents

What is Reconsideration Letter?

A reconsideration letter is a written request asking someone to review and reconsider a decision that has been made. It is typically used to appeal a decision that is unfair. The letter is usually addressed to the person or organization that made the original decision, and it includes a brief explanation of why the decision was incorrect and why it should be reconsidered. Additionally, the letter may include additional information or evidence that was not previously considered. The goal of the reconsideration letter is to re-examine the matter and to make a right and different decision.

Tips to write a reconsideration letter:

Here are some tips for writing a reconsideration letter:

It is important to maintain a polite and professional tone throughout the letter, as this will show that you are taking the matter seriously and that you respect the decision-making process.
Clearly state the decision that you are appealing and the reasons why you believe it was incorrect. Provide specific examples and evidence to support your case.
Keep the letter as brief and to the point as possible. Avoid including unnecessary information.
If there is new evidence or information that was not considered in the original decision, be sure to include it in the letter.
Explain how the decision will affect you and why it is important that it be reconsidered.
Clearly state what you are asking for in the letter, whether it is a meeting, a hearing, or a new decision.
Include your contact information and invite the recipient to contact you for further information.
Proofread and edit the letter carefully, making sure it is well-written, grammatically correct and free of errors.

Format of a reconsideration letter:

The format of a reconsideration letter typically includes the following terms.

Date
Full name, address and contact details of the recipient.
Begin the letter with a formal salutation, such as “Dear [Name].”
In the first paragraph, briefly state the purpose of the letter and the decision that is being appealed.
Provide specific details and evidence to support your case. Explain why you believe the decision was incorrect and why it should be reconsidered. Include any new information or evidence that was not considered in the original decision.
Request for action.
End the letter with a closing, such as “Sincerely” or “Respectfully,” followed by your signature and contact information.
If you are including any additional information or documents with the letter, be sure to mention them in the letter and list them in the enclosure section.

Example of format of Reconsideration letter:

[Your Name] [Your Address] [City, State ZIP Code] [Email Address] [Phone Number] [Date] [Recipient’s Name] [Recipient’s Title] [Recipient’s Company Name] [Recipient’s Address] [City, State ZIP Code]
Dear [Recipient’s Name],

I am writing to request a reconsideration of the decision made on [date of decision] regarding my [application/claim/request]. I believe that the decision was incorrect and that further consideration of my case is necessary.
[Write full details and actual problems you have]
I understand that the decision-making process can be difficult, and I would like to express my appreciation for your time and attention in this matter. However, I would greatly appreciate it if my case could be reconsidered.
[Explain how previous decision is affecting you.]
I would be happy to provide any additional information or documentation that may be required. I would like to request a meeting/hearing to discuss this matter further.

Thank you for your time and consideration.

Sincerely, [Your Name]
Enclosures: [list of enclosures, if any]